To get the most out of this book, you should be a relatively experienced Excel user who knows how to do the following:. Excel is available in several versions, including a web version and a version for tablets and phones. This book was written exclusively for the desktop version of Microsoft Excel for Windows. If you plan to develop applications that will be used in earlier versions of Excel, we strongly suggest you use the earliest version of Excel that your target audience will be using.
Over the last few years, Microsoft has adopted an agile release cycle for the web version of Excel with Office , generating release updates practically on a monthly basis. It is important to have a full installation of Excel, and if you want to try the more advanced chapters involving communication between Excel and other Office applications, you will need a full installation of Office.
The version of Windows you use is not important. Excel is a large program, and using it on a slower system or a system with minimal memory can be extremely frustrating. Do you like this book? Please share with your friends, let's read it!! You can operate objects by setting their Properties and calling their Approaches. Setting a property alters some superiority of the object. Calling a method causes the object to complete some action. For example, the Workbook object has a Close method that ends the workbook and an Active Sheet property that signifies the sheet that is presently active in the workbook.
The plural varieties are called collections. Collection objects are used to do an action on numerous items in the collection. We know that there is a lot of goings-on at home or office which can be done with the help of MS Excel.
Generating a list of students grades 3. Formal working report 4. Generating charts from databases 5. Generating forms and invoices 6. Budgeting, evaluating scientific data, and various other activities.
Microsoft Excel is a tremendously powerful tool that you can use to operate, analyze, and present data. Sometimes though, in spite of the rich set of features in the standard Excel user interface, you may want to find an easier way to perform a routine, monotonous task, or to perform some task that the UI does not seem to address.
Fortuitously, Office applications like Excel have Visual Basic for Applications VBA , a programming language that provides you the facility to spread those applications. VBA excel programming works by executing macros , step-by-step ways written in Visual Basic. Learning to the program might seem daunting, but with some endurance and some VBA Excel programming example, many users discover that learning even a slight extent of VBA excel code makes their work easier and provides them the skill to do things in Office that they did not consider were probable.
Once you have learned some VBA excel code, it turns out to be much easier to learn a full lot more—so the prospects here are unlimited. Beyond a doubt, the most mutual reason to use VBA Excel programming is to systematize repetitive tasks. End xlUp. But how else can you do it? Resize ,5. The following refers to the range A1:E5: Range Cells 1,1 ,Cells 5,5 This is particularly useful when you need to specify variables with a parameter, as in the previous looping example.
Using the Offset Property to Refer to a Range You have already seen a reference to Offset when you recorded a relative reference. Offset enables you to manipulate a cell based on the location of another cell, such as the active cell. Therefore, you do not need to know the address of the cell you want to manipulate.
The syntax for the Offset property is as follows: Range. Offset 4,5 The count of the rows and columns starts at A1 but does not include A1. To refer to a cell one column over, use one of these lines: Range "A1".
If you use the second line, make sure to include the comma so Excel knows that the 1 refers to the ColumnOffset argument.
Referring to a cell one row up is similar: Range "B2". Offset -1 Once again, you can choose which one to use. It is a matter of readability of the code. Suppose you have a list of produce in column A, with totals next to the produce items in column B. Offset , 1. Address Do Rng. Figure 3. You can shift the focus of a range over in the same way you can shift the active cell. The following line refers to B2:D4 see Figure 3.
Offset 1,1. Using the Resize Property to Change the Size of a Range The Resize property enables you to change the size of a range based on the location of the active cell. You can create a new range as needed. This is the syntax for the Resize property: Range. Resize 11, 3 But what if you need to resize by only a row or a column—not both? To expand by two columns, use either of the following: Range "B3". Resize ,2 Both lines mean the same thing.
The choice is yours. If you use the second line, make sure to include the comma so Excel knows the 2 refers to the ColumnSize argument. Resizing just the rows is similar. You can use either of the following: Range "B3". Resize 2 Once again, the choice is yours. From the list of produce, say that you want to find the zero totals and color the cells of the total and corresponding produce see Figure 3. Offset , Resize , 2.
When you are resizing, the upper-left-corner cell must remain the same. For example, if you have a named range but need it and the column next to it, use this: Range "Produce". Using the Columns and Rows Properties to Specify a Range The Columns and Rows properties refer to the columns and rows of a specified Range object, which can be a worksheet or a range of cells.
They return a Range object referencing the rows or columns of the specified object. Row This line of code finds the last row in a sheet in which column A has a value and places the row number of that Range object into the variable called FinalRow.
This can be useful when you need to loop through a sheet row by row; you will know exactly how many rows you need to go through. NOTE Some properties of columns and rows require contiguous rows and columns in order to work properly. For example, if you were to use the following line of code, 9 would be the answer because only the first range would be evaluated: Range "A1:B9, CD19".
Count However, if the ranges were grouped separately, the answer would be It creates a tem- porary object of the multiple ranges, which enables you to affect them together: Application. Union argument1, argument2, etc. The expression Application is not required. If there is no overlap, an error will be returned: Application.
Intersect argument1, argument2, etc. The cell must truly be empty for the function to return True. If it contains even just a space that you cannot see, Excel does not consider the cell to be empty: IsEmpty Cell Say that you have several groups of data separated by a blank row. You want to make the separations a little more obvious. The following code goes down the data in column A. When it finds an empty cell in column A, it colors in the first four cells of that row see Figure 3.
Resize 1, 4. As long as the data is surrounded by one empty row and one empty column, you can select the data set by using CurrentRegion: RangeObject. CurrentRegion The following line selects A1:D3 because this is the contiguous range of cells around cell A1 see Figure 3. Select This is useful if you have a data set whose size is in constant flux.
In the lower-left corner of this dialog is a button labeled Special. Click this button to get to the super-powerful Go To Special dialog box see Figure 3. In the Excel interface, the Go To Special dialog enables you to select only cells with formulas, only blank cells, or only the visible cells. Selecting only visible cells is excellent for grabbing the visible results of AutoFiltered data.
This enables you to act on cells that meet certain criteria, like this: RangeObject. This method has two parameters: Type and Value. BorderAround xlContinuous End If Have you ever had someone send you a worksheet without all the labels filled in? Some people think that the data shown in Figure 3. They enter the Region field only once for each region. This might look aesthetically pleasing, but it is impossible to sort.
SpecialCells xlCellTypeBlanks. CurrentRegion refers to the contiguous range of data in the report. The SpecialCells method returns just the blank cells in that range. This particular formula fills in all the blank cells with a formula that points to the cell above the blank cell. Using the Areas Collection to Return a Noncontiguous Range The Areas collection is a collection of noncontiguous ranges within a selection.
It consists of individual Range objects representing contiguous ranges of cells within the selection. If a selection contains only one area, the Areas collection contains a single Range object that corresponds to that selection.
You might be tempted to loop through the rows in a sheet and check the properties of a cell in a row, such as its formatting for example, font or fill or whether the cell contains a for- mula or value. Then you could copy the row and paste it to another section. However, there is an easier way. In Figure 3. The percentages are formulas. The following line of code selects the cells with numeric constants and copies them to another area: Range "A:D". Referencing Tables A table is a special type of range that offers the convenience of referencing named ranges.
However, tables are not created in the same manner as other ranges. Range "Table1" , you have access to more of the properties and methods that are unique to tables if you use the ListObjects object, like this: Worksheets 1. To do that, you have to specify the part of the table you want to work with. To select the entire table, including the header and total rows, specify the Range property: Worksheets 1. ListObjects "Table1". What I really like about coding with tables is the ease of referencing specific columns of a table.
Instead, you can use the header name of the column. For example, to select the data of the Qty column of the table, but not the header or total rows, do this: Worksheets 1. If you have taken a programming class, you will be familiar with basic loop structures. VBA supports all the usual loops. That chapter also describes a special loop, For Each Next, which is unique to object-oriented programming such as VBA. OnTime method and data analysis Application. OnTime Office MS add-ins, method, CurrentRegion property, selecting data macros ranges, 68 canceling all pending scheduled cursors macros, ADO, canceling previously scheduled macros, location, scheduling macros to run every 2 types of, minutes, debugging code scheduling macros to run x min- hovering the cursor, utes in the future, running to cursor, 46 scheduling verbal reminders, custom functions.
See UDF custom objects Ready mode for scheduled proce- creating, dures, using, updates, scheduling window of time for, custom properties, creating via UDT User-Defined Types , data bars, customizing Ribbon for running macros, adding to ranges, multiple colors of data bars in ranges, accessing Excel file structure, adding controls to Ribbon, Data Model, creating creating, groups, loading large text files to Data Model via Power Query, tabs, pivot tables customui folder and file, adding model fields to pivot images on buttons, tables, See also collections VBA , display resolution information, retrieving, digital signatures, Disable All Macros example of, , Except Digitally Signed Macros option Excel file open status, checking in macro security , 14 network, directories private versus public status, listing files in, running timers, creating, looping case study, sounds, playing, workbooks, counting number of types of, workbooks in a directory, usage example, Disable All Macros Except Digitally Signed X button for closing userforms, Macros option macro security , 14 disabling, Disable All Macros with Notification declaring option macro security , arrays, Disable All Macros Without Notification multidimensional arrays, option macro security , 13 defined constants VBA , Do loops, deleting Until clause and, empty cells from values area pivot While clause and, tables , While.
XML files, slicer changes, SmartArt changes, filtering data to separate work- warnings, suppressing, sheets, Excel Workbook. XML files, via Power Query, extracting single element from a parsing, delimited string, reading into memory, running files a row at a time, F field entry, verifying in userforms, writing, files. CSV files catching no records with filter in place, deleting, showing all records, importing, filtering delimited files imported , opening, Advanced Filter, directories Action option, listing files in, building via Excel interface, looping case study, criteria ranges, Excel files Filter in Place, , accessing file structure, multiple Advanced Filters case renaming, study , fixed-width files imported , opening, unique lists, xlFilterCopy, hidden log files, creating, AutoFilter naming, userforms and, filtering by color, paths, setting in cells, filtering by icon, End loops, micromanaging formatting If.
Else loops, 86 changes, If. End If loops, 87 specific chart references, If. End If loops, specifying titles, Select Case. End Select loops, 88 conditional formatting complex expressions in Case state- data visualization, ments, 89 highlighting selected cells, nesting If statements, For Each. End If loops and flow cells, control, 87 selected cells via conditional for- If.
CSS files, importing text files, HTML buttons, delimited files, HTML tags, files with less than 1,, rows, hyperlinks addresses, returning, files with more than 1,, rows, macros, running, fixed-width files, userforms, loading large files to Data Model via Power Query, I running files a row at a time, icon sets, initializing add-ins Office via ranges, adding to, JavaScript, subsets of ranges, creating for, input boxes userforms , interactivity in Office MS add-ins, , icons , adding to buttons arrays, custom icon images, assignment operators, Microsoft Office icons, For each.
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